Setting up Email Alerts with File and Device Activities

Setting up Email Alerts with File and Device Activities

AccessPatrol can send out alerts when unauthorized devices and file activities are occurring such as connecting personal devices and/or transferring confidential files.

These alerts are sent via email which is configured on the CurrentWare console. For instructions on how to configure the email settings, you can read our knowledge base article here.

Email alert lets you monitor the file and device activities on your managed endpoints. Send an email alert to authorized personnel when a user violates a company device access policy.

Email Alerts by Files

Get an email sent to a recipient when your managed endpoints perform a specific file operation on their storage devices.

File Operations include: Created, Copied, Deleted, Saved as, Uploaded, Downloaded and Renamed
Set Alerts for: Specific file names or All files

Wildcarding: The file alert can use wildcards. You can enter a common word like ‘financial’ and it will provide you an alert with any document with the word ‘financial’ in the name. This could be helpful for a common keyword for sensitive data.

How to Create an Email Alert for ZIP / EXE / MSI file transfers

NOTE: You must have your email settings configured before creating an email alert.

  1. Select the AccessPatrol tab on the left-hand side of the console.
  2. Select the Email Alerts  button.
  3. Click on the New Alert button.
  4. Type in the Alert Name.
  5. Type in the email address of the recipient of the reports.
  6. Select the computers or users you want to monitor.
  7. Select the Alert type – Files.
  8. Select the File Operations – Created and Copied.
  9. Select Specific File name.
  10. Type in .zip, .exe and .msi and add them to the Alert list.
  11. Click Save Alert.
  12. Every time your user copies those files to their storage devices, an email will be sent to the recipients of the email alert.

How to Create an Email Alert for users download and uploading files

NOTE: You must have your email settings configured before creating an email alert. You must also have Advanced HTTPS enabled under Settings > Client Settings > Filtering > Advanced HTTPS.

  1. Select the AccessPatrol tab on the left-hand side of the console.
  2. Select the Email Alerts  button.
  3. Click on the New Alert button.
  4. Type in the Alert name.
  5. Type in the email address of the recipient of the reports.
  6. Select the computers or users you want to monitor.
  7. Select the Alert type – files.
  8. Set alerts for File Operations – Uploading and Downloaded.
  9. Select Specific File Name.
  10. Enter the file types. An example would be .zip, .exe, and .msi, and add them to the Alert List.
  11. Click Save Alert.
  12. Every time your users upload or download those files from a supported cloud storage provider, an email will be sent to the recipients of the email alert.

Email Alerts by Devices

Get an email sent to a recipient when your managed endpoints accessed unauthorized devices.

Set Alerts for: Specific devices, all devices, unknown devices, all allowed list devices, and all blocked devices.

How to Create an Email Alert for blocked devices accessed

NOTE: You must have your email settings configured before creating an email alert.

  1. Select the AccessPatrol tab on the left-hand side of the console.
  2. Select the Email Alerts  button.
  3. Click on the New Alert button.
  4. Type in the Alert name.
  5. Type in the email address of the recipient of the reports.
  6. Select the computers or users you want to monitor.
  7. Select the Alert type – Devices.
  8. Set alerts for all blocked devices.
  9. Click Save Alert.
  10. Every time your users insert a blocked device on their computer, an email will be sent to the recipients of the email alert.


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